Danea Easyfatt Alternatives: Invoicing Software Compared

What Danea Easyfatt Is and What It Costs

Danea Easyfatt is invoicing, stock and payments software for Italian small businesses, made by TeamSystem S.p.A., the group that also sells Fatture in Cloud, and used by over 100,000 companies according to Danea. Its price list no longer includes the Standard edition. It comes in three editions, each as a Windows licence or as Easyfatt Cloud, which runs in the browser on Windows 10 or later or on a Mac.

List prices exclude VAT, are billed annually and carry an admin fee of €1 + VAT by card or PayPal, or €2.50 + VAT by bank transfer. Licences last 12 months and Cloud licences do not renew automatically. Extra companies cost €120 + VAT a year each for e-invoicing, and the Contabilità in Cloud double-entry module €21 + VAT a month up to 50,000 transactions. The prices page lists Cloud editions at their own price and the Easyfatt Cloud page says buyers also get the installable version, but the same page's FAQ says the Cloud price is added to that of your Easyfatt licence, depending on the edition, so current desktop users should ask Danea for the upgrade price. Every edition includes e-invoicing through TS Digital at no extra cost: issuing, digital signature, sending and receiving through SDI (the Sistema di Interscambio), and 10 years of compliant storage if you joined the storage service when activating TS Digital.

Where Easyfatt Falls Short, and Where It Doesn't

• Windows-only desktop. Remote or Mac access needs Easyfatt Cloud: €420 + VAT a year for Professional, against €180 + VAT for the desktop licence.
• E-invoice caps. 400 on Professional, 800 on Enterprise One; only Enterprise (€480 + VAT a year) has no cap.
• Single user on Professional and Enterprise One; Enterprise allows up to 5 workstations.
• Cloud limits. Easyfatt Cloud cannot be used with unofficial integrations or with archives of more than 100,000 products or 80,000 documents.
• No AI features are mentioned on any Easyfatt page.

Not limits: SDI e-invoicing is in every edition, as is 10-year storage if you opted into it at activation; the payment schedule and email reminders are in Professional, and the cash-register link starts at Enterprise One. Easyfatt is not a CRM, though: it keeps customer records and due dates, and Danea lists integrations with CRM and phone-system services.

Italian Invoicing Software Compared

Plans, prices and features as each vendor states them. All prices exclude VAT and were checked on 28 October 2026.

Fatture in Cloud renews automatically, charges the same €1/€2.50 + VAT admin fee, caps documents per year (100 on Forfettari and Standard, 400 on Premium, 800 on Premium Plus, 3,000 on Complete), offers a 31-day trial without e-invoice sending, and handles electronic till receipts (corrispettivi elettronici) on no plan. From Premium it reads purchase PDFs by OCR, which it does not call AI. Aruba includes as many invoices as fit in 1 GB, which it says covers over 100,000 documents averaging 10 KB; it keeps invoices only while the contract is active, then allows 90 days of limited access before deleting the data, and sells PEC and digital signatures as separate products. Fattura24 shows first-year prices with higher renewals; its caps apply to each document type over the last 12 months (3,000, 6,000 or 10,000). It does not auto-renew and says it imports all past years free.

Easyfatt Cloud vs Fatture in Cloud, and Alternatives to Fatture in Cloud

Easyfatt Cloud and Fatture in Cloud are both TeamSystem products. Danea positions Easyfatt Cloud for businesses that sell products and run stock, a shop or e-commerce, and Fatture in Cloud for micro-businesses and freelancers. If you are looking for an alternative to Fatture in Cloud, check the caps first: Standard (€144 + VAT a year) stops at 100 documents a year and multi-user starts on Premium Plus (€29 + VAT a month, 800 documents); Fattura24 Professional renews at €120 + VAT a year with 3,000 invoices over the last 12 months and up to 2 users; Aruba starts at €29.90 + VAT a year with no invoice cap within 1 GB; Easyfatt is stronger on stock and counter sales.

Migrating: What Moves, What Doesn't, Who Owns It

• Customers, suppliers and products export to Excel and import into the new tool; Fatture in Cloud takes files of up to 500 rows. Owner: the accounts office, which checks recipient codes and PEC addresses.
• Product variants, lots and bills of materials (sizes and colours, traceability and multi-level BOMs in Enterprise One) must be rebuilt if the new tool does not handle them. Owner: whoever runs stock and price lists.
• Invoices, quotes, orders and credit notes export as Easyfatt-Xml, optionally with the PDF embedded. Fatture in Cloud imports only the last 2 years of these documents; e-invoices that went through TS Digital have a separate import. Fattura24 says it imports all past years free. Owner: the accounts office.
• DDTs (delivery notes), accompanying invoices, supplier orders and non-electronic purchase invoices cannot be imported into Fatture in Cloud. Export them as PDF before the Easyfatt licence lapses.
• Invoice numbering must stay progressive and identify each invoice uniquely (art. 21 DPR 633/1972). Whether to continue the same series or open a new one is a call to make with your accountant. Switching at the start of a year keeps each year in one system.
• E-invoices already sent and received stay in TS Digital storage, which remains guaranteed without renewing support if you joined it; Fatture in Cloud has a dedicated import from TS Digital.
• Cash register: Easyfatt connects from Enterprise One, Fatture in Cloud has no electronic till receipts, and the POS-to-register link is made on the tax agency's portal, not in the invoicing software.
• E-commerce and other integrations have to be rebuilt on the new tool. Moving to Easyfatt Cloud does not save unofficial ones, because Cloud does not support them. Owner: whoever runs the site, or the integration vendor.

Legal Obligations Any Alternative Must Cover

• Invoices between parties resident or established in Italy, B2B and B2C, have had to be electronic since 1 January 2019 (2018 Budget Law); invoices to public bodies since 31 March 2015.
• Invoices are XML files sent to SDI (art. 1(211) Law 244/2007 for public bodies; art. 1(2) Legislative Decree 127/2015 for private parties; Ministerial Decree of 7 March 2008, per point 1.1 of the provision of 24 November 2022): format FPR12 for private parties, FPA12 for public bodies, 5 MB maximum.
• Technical rules: provision no. 433608 of 24 November 2022, which fully replaced the provision of 30 April 2018. The latest specifications are version 1.9.1, dated 31 March 2026 and usable from 15 May 2026.
• Flat-rate taxpayers: obliged from 1 July 2022 if prior-year revenue exceeded €25,000 on an annual basis, from 1 January 2024 for everyone else (art. 18 Decree-Law 36/2022).
• Stamp duty: €2 per invoice flagged for virtual stamp duty. The agency adds invoices without the flag above €77.47 with Natura codes N2.1, N2.2, N3.5, N3.6 or N4, and the duty is paid quarterly (art. 6 Ministerial Decree of 17 June 2014; art. 12-novies Decree-Law 34/2019).
• Storage: issuer and recipient must both store invoices compliantly (art. 39 DPR 633/1972). The agency's free service keeps for 15 years the invoices that pass through SDI while its service agreement is active; the agreement runs for three years and must be renewed. When signing you can set a retroactive start date, back to 1 January of the second year before.
• Since 1 July 2022 the esterometro (cross-border transaction data) is filed through SDI in XML (art. 1(3-bis) Legislative Decree 127/2015). The agency's guide lists exceptions for operations covered by a customs bill and purchases not subject to Italian VAT (outside Italy's territorial scope) of up to €5,000 per transaction.
• For transactions from 1 January 2026, POS terminals must be linked to the electronic cash register, on the agency's portal.

What Is a Rule and What Needs a Model

Reading a received e-invoice is parsing structured XML: a rule. Numbering, stamp duty, VAT nature codes, due dates and payment reminders are rules. Bank reconciliation is mostly matching amount, date and invoice reference; a model helps with messy payment descriptions and transfers that pay several invoices at once. A model genuinely earns its place on documents that do not come through SDI, such as foreign PDF invoices and receipts, and on questions asked in plain language, which is what Fattura24's Claude and ChatGPT connector does. Fattura24 says the connector is read-only: it does not create documents, send invoices to SDI or change records. Its answers still need checking, because the model can be wrong. Fatture in Cloud's AI claim is bank reconciliation; its OCR of purchase PDFs is not labelled AI. The wider accounting picture is in our guide to AI for SME accounting, and matching purchase invoices to deliveries in the goods-receipt and invoice matching guide.

Where to Start

1. Count last year's e-invoices and the people who handle them: those two figures pick the plan.
2. List what you use in Easyfatt beyond invoicing: stock, DDTs, counter sales, cash register, e-commerce. Each one is a migration item with an owner.
3. Check where past invoices are stored and until when, and consider the agency's free storage service.
4. Test the import on real data during a trial, before cancelling anything.
5. Only then decide what to automate on top of the tool you pick, and size it with our AI ROI calculator, which nets out the existing trend and the running costs instead of multiplying hours by an hourly rate.

Sources

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